Burlington Library Association
Regular Meeting Minutes
MEETING: April 11, 2012
Correspondence: Main St. is sponsoring a workshop
on the 12th: 8 Secrets of Fundraising; the CT State Friends Boot Camp will be
the weekend of April 20th. Anyone wishing to attend can get the information at
the front desk
Call to order:
in the Community Room of the Burlington Public Library at 1:31 p.m.
Berton, Hierl, Krewalk, Mazeau, Merriman, Miller, Rudzinski, Small,
Walluk, Winter. Absent: Hasskarl, Lotstein, Mantel.
Guest: Nancy Monahan
Walluk shared the contents of a letter from H & R Block inviting the
Association to participate in a project to help them attract new clients. It was
decided we would not pursue further.
Elaine Eberhard sent a
lovely thank you note for the candy and flowers from the Board. Library Board
Boot Camp will be held April 21. Let Anne know if you’re interested in
attending. Pat Small shared a flyer from the Farmington Valley Visitor’s
Association advertising its April 28 Historic Barn Tour.
report: Minutes were
accepted as presented.
Motion to approve: Small,
report: Mazeau has filed
the required statement since our income does not require a tax form. For 2011 we
had $101,000 in assets. Of that, we have $50,000 in unrestricted funds
specifically dedicated for library expansion expenses.
Mazeau had updated the
resolution for expansion. He will also apply for a sales tax permit so we can
sell items beyond our 5 allotted events per year.
To date, we have received
$430 in memorial donations. Mazeau
presented a draft budget of approximately $37,000. A discussion was held on a
few line items. Rudzinski indicated that the librarians will be asking for a
donation to offset expenses for a fall fundraiser. Once we know what the
expenses are, we will add this to the budget.
The final budget will be presented at the annual meeting.
report: The latest approved
minutes have been posted, and earlier minutes have been reorganized to make it
easier for visitors to find them.
Berton removed the staff member who left. He added a corporate matching fund
option to the donation page, posted results from the book and bake sale, added a
photo from the bake sale, and listed bakers along with Winter’s thank-you
message. He also added a link from the home page to the sales page.
Director’s Report: SILENT ART AUCTION: Rudzinski reported on initial
planning for an art auction fundraiser to be held in October. It is just in the
planning stages, and the board will be kept informed as decisions are made. The
committee has met once and will meet again on March 26th. It is
expected that financial help will be needed to offset some of the upfront costs
such as printing, advertising, and deposits.
Hasskarl presented her budget to the Board of Selectmen. It reflected a 10%
increase, and she was asked to come back with a 3% and a 6% budget. She is
currently working on both. It was noted that a large part of the budget increase
is for higher utility bills.
TOWN CHARTER: The library received copies of the proposed changes to the
town charter and it has copies available at the library as well as on the
March programs include a computer
class on Facebook, story hours, TAC tutoring on Saturdays, the new Muppet movie, and a family fun night of games followed by a Hunger
Games Trivia contest. April
programs will include the classic film Stranger
on a Train, Silly Science, Zoo on the
Go during school vacation week, They
Call Me Lizzy on April 12 at 7, G.
Fox, the 1950’s, to be presented on April 25 at 6:30, and the annual
spring book sale April 26-28.
Committee: VACATION BOOK SALE: Walluk reported on decisions made at an
earlier meeting of the program committee: A decision was made that we not hold a
summer vacation reading book sale but, instead, add more books to the carts.
WAR PROGRAMS: Three Civil War programs have been scheduled. April 12, 7
p.m., They Call Me Lizzie, a one woman drama about Elizabeth Keckly,
dressmaker for Mary Todd Lincoln, September 27 7 p.m., Ezra Chamberlain and the CSS Hunley, and October 25, 7 p.m. Civil
MEETING: The Annual Meeting will be held Friday, May 18 from 6:30-8 p.m. It
will be a mainly social event with a short business meeting. The business
meeting will begin at 6:30 and will include remarks by Walluk as well as a 5
minute presentation on the future of the library. Refreshments will be served
beginning at 7, and Life Members will be eligible for door prizes. Winter and
Lotstein are responsible for refreshments, Winter for paper goods, Small for
door prizes, Hasskarl for name
tags, and Walluk for invitations to Life Members.
Business: FEBRUARY BAKE/BOOK SALE: Winter reported that the Black Forest
Bake Sale earned $881.50. Thirty bakers combined for a total of 183 items. This
was twice as much as the sale earned in previous years. The book sale portion
earned $356. Special thanks to Len Berton, Jennifer and Richard Lotstein, Pat
Small, Elaine Eberhard, and Sami Sebastian for their help with set up/clean up.
The Board recognizes the efforts of Nancy Winter in organizing this major
DOOR: Hasskarl and Craig Winter are consulting about the door.
AND NEWSLETTER: Final revisions have been made to the donation envelope and
it will go to the printer soon. Walluk is in the process of drafting the spring
newsletter. She is revising the format to fit on a single sheet. We will look
into ways of securing the envelope in the newsletter.
Business: BOARD MEMBERSHIP AND BY-LAWS: Berton will work on drafting
updates to the by-laws to change the number of board members and to eliminate
the specific amounts of dues. He will present the amendments for approval at the
annual meeting. Berton was also
asked to serve with Walluk as the nominating committee to renew or select board
members and officers whose terms are expiring.
SALE: Anne will contact Mantel to see how plans are going for the April book
Hierl suggested we renew efforts to find someone to be responsible for all
suggested that we consider leaving the outdoor areas without plantings once the
diseased boxwoods are removed. Several factors contribute to this being a
“hostile environment” for plants. The board concurred.
Merriman also generously brought two varieties of pussywillows for board
members to plant at home. Thank you, Bob.
adjourned at 3:15 p.m.
Call to order: The meeting was called to order by Vice President Nancy Winter at 1:32 p.m. in the Anne Walluk Community Room of the library.
Attendance: Berton, Hasskarl, Hierl, Lotstein,
Mazeau, Miller, Small, Winter. Absent: Krewalk, Mantel, Merriman, Walluk.
Correspondence: An email from Walluk was shared with the board. She noted the resignation of Eberhard and offered a welcome to Lotstein. Walluk indicated that the program committee will meet to plan the annual meeting when she returns from Florida. Winter reported that 5 donations have been received in memory of Margaret Lewis. As requested by the family, these donations will be used for the History Room. Thank you notes will be sent to donors, and a letter will be sent to the family detailing the amount of the donations and seeking input as to how the money will be spent. Secretary's Report: A motion to accept the minutes was made by Miller, seconded by Small. Motion approved.
Treasurer's Report: Mazeau shared the nearly finalized end of year budget. He is awaiting final numbers from the Main Street account. The total donors for 2011 was 227, down from 245 in 2010. Income for the year was $30,475.73 which exceeded the budget by $1110.73, and spending of $30,475.73 was under budget by $7308.04. Mazeau then presented a draft budget for 2012. Discussion was held on the various entries, and members will look over the proposed budget numbers and come with suggestions in March. A motion to approve was made by Small, seconded by Hierl. Motion approved.
Webmaster's Report: Berton reported that the most recent approved minutes have been posted to the website. He has made improvements to the sales page, adding photos of the walking sticks, enhancing the photo of the Cat's Meow, and added its correct dimensions. Hasskarl suggested adding a link from the home page photo of the Cat's Meow to the Sales page to emphasize that other items are available as well.
Library Director's Report: Hasskarl has worked on
the new budget for the town. It reflects an increase of 10% primarily in the
areas of increased staffing, custodian, and materials. She reported that the
town allows wine to be served at functions in town buildings only when the event
is a fundraiser. The library staff is planning a silent art auction fundraiser
to benefit the teen and children's area. It is hoped this will become an annual
event. The Love Your Library magazine campaign is underway.
Program Committee: Black Forest Bake Sale/Loving, Laughter and Living Book Sale is this Saturday, February 11. Winter will be setting up on Friday beginning at 1:30. Berton and Small will help. Elaine Eberhard will set up the book sale. Marie will clean out the refrigerator on Thursday. Monies from the baked goods sale and the book sale will be collected separately so we will be able to evaluate the success of each. Donations will be accepted all day Friday.
Old Business: Donation envelope: tabled until March. Basement door: tabled until March
New Business: Tabled until March
Meeting Adjourned At: 2:24 p.m.
Meeting: January 4, 2012
Meeting adjourned at: 3:17 p.m.