Minutes Annual Meetings

DRAFT (approval vote to be held at May, 2012 annual meeting)
Meeting: May 18, 2011. Called to order at 7:03 PM in the Anne Walluk Community Room of the Burlington Public Library. Board members attending were Berton, Eberhard, Mazeau, Merriman, Krewalk, Small, Miller, Hasskarl, Winter and Walluk. Mantel and Hierl were unable to attend. Total attendance was 24 with BLA members listed on attached sheet.

Introduction: President Walluk welcomed guests and led the meeting with a Power Point presentation.

Minutes: In the absence of the Secretary Mantel, Walluk read the minutes from last year's annual meeting. N. Winter moved to accept; seconded by P. Miller. Minutes were approved.

Election of Board: Pat Small read the list of candidates for three positions and opened the floor to further nominations. There were no other nominations and a motion was made by Small and seconded by Eberhard to approve three year terms to Len Berton, Jenny Mantel, and Ed Krewalk. Terms will end in 2014.

Treasurer: Mazeau reviewed the 2010 budget. He pointed out that even though each year we balance the budget with accumulated income from the previous year, we made up that amount in actual income and did not need accumulated income to balance the budget for 2010. Income for 2010 was $ 31,707. Expenses for 2010 were $ 29,136. The 2011 Budget proposal is $ 37,150. Motion to approve the Treasurer's report was made by C. Winter and seconded by D. Foley. The report was approved.

RESOLUTION: Following the presentation and discussion, a motion to approve the following resolution was made by L. Berton and seconded by T. Foley: Proposal to authorize up to $45,000 in capital expenses for a future expansion of the Burlington Public Library located at 34 Library Lane, Burlington, CT. FURTHER CONDITIONS: --Expenses are to pay for architectural, engineering and related expenses needed to provide the Town of Burlington with a plan for library expansion. -No expenses are authorized without receiving a satisfactory Letter of Intent from the appropriate authorities of the Town of Burlington -- No expenses are authorized without determining that sufficient federal, state and/or other resources are available for successful completion of any proposed library expansion -- This resolution and authorization will remain in effect until the 2012 annual meeting of the Burlington Library Association, Inc. -At the 2012 annual meeting this resolution will be reviewed, updated and presented for further consideration or it will expire.
The motion was carried.

Business from the floor: Walluk invited the audience to attend the Civil War Commemorative Series being sponsored by the "friends" and the Burlington Historical Society.

Len Berton turns presidency over to Anne Walluk

Meeting: May 12, 2010 Call to order at 7:05 PM in the Anne Walluk Community Room. Attending were: Berton, Eberhard, Mantel, Merriman, Small, Miller, Winter, and Walluk. Mazeau and Krewalk were absent. Total attendance was 17 including board members and guests.

Introduction: President Berton welcomed guests and introduced BLA Board members.

Minutes: Secretary Walluk gave a brief summary of the minutes from last year's annual meeting. Miller made a motion to accept, seconded by Small. Motion was approved.

Election of Board: Pat Small, nominating committee member, led the election of Board members. Elaine Eberhard and Pat Miller were renominated for a three year term to expire in 2013. Miller made a motion to accept the candidates and Mantel seconded. Motion passed. There were no nominations from the floor. There is one vacancy on the board at this time. The following slate of officers was elected by the Board members: Anne Walluk, President, Nancy Winter, Vice-President, Jenny Mantel, Recording Secretary, and Sanford Mazeau, Treasurer.

Treasurer's Report: Sanford Mazeau, treasurer, was unable to attend the meeting so President Berton presented the report. Copies of the proposed budget were distributed. 2009 was a good year. The budget for last year was $29,000. The 2010 proposed budget is $31,950.00. *See attached for the breakdown. Eberhard moved to accept the budget, seconded by Mantel. The motion was approved.

Accomplishments: Nancy Winter summarized the accomplishments of the year highlighted by the two book sales, and the fall pie sale. The February Black Forest and Berry Bake Sale was a new addition and successful. The upstairs cart of used books does very well. Elaine Eberhard keeps it well-stocked.

Business from the floor: A question was asked about whether the library has passes to the Mark Twain House. Marie Spratlin Hasskarl, librarian, responded that we do have the pass along with other other passes.

Adjourned: 7:28 PM

PROGRAM
"The Adventures of Tom and Huck" presented by Chris Hotchkiss
Education Program Manager for the Mark Twain House and Museum

Refreshments were served.

Called to order at 7:04 PM in the Children's Room of the Burlington Public Library. Attending were Berton, Eberhard, Mantel, Mazeau, Merriman, German, Small, Miller, Winter and Walluk. Krewalk was absent. Total attendance was 31 with BLA members listed on attached sheet. Director Hasskarl had to leave for Board of Finance meeting.

Introduction: President Berton welcomed guests and introduced the BLA Board members.

Minutes: Secretary Walluk gave a brief summary of the minutes from last year's annual meeting. Winter moved to accept; seconded by Eberhard. Minutes were passed.

Election of Board: Elaine Eberhard led the election of Board members. Nancy Winter, Pat Small, Sandy Mazeau, and Anne Walluk were re-nominated for three year terms to expire in 2012. Ed Krewalk was nominated to fill a vacancy expiring in 2011. There were no nominations from the floor. Ann Mazeau moved to accept, seconded by Craig Winter. Motion passed.

Treasurer: Sandy Mazeau reported that this was the first year the Association made enough money to require filing an IRS tax return. Web master Len Berton has posted the return on the website. Mazeau handed out the financial report showing that the Association spent $31.678.33 and Association assets at $89,208.71 at the end of FY2008. Also, a Fund Balance report was distributed.

The 2009 Budget proposal is $28,225. The Board is taking a conservative approach due to the economy and market losses. Market losses were $10,845 or -12.16%. The capital reserve fund now totals $32,600. Bob Merriman moved to accept the Treasurer's report and 2009 budget and Pat Small seconded. The motion was approved.

SPECIAL ANNOUNCEMENT: Berton was very pleased to announce that the "Friends of CT Libraries" will be awarding the group's Individual Achievement Award to Sandy Mazeau at their June 13, 2009 annual meeting. Walluk read the letter that Berton and Walluk submitted to FOCL to honor Sandy's years of contributions to the success of the library.

Accomplishments: Nancy Winter summarized the accomplishments of the year highlighted by the two book sales, the Fall pie sale and Spring cookie sale, and our very first "Heirloom" geranium plant sale.

Following a break for refreshments, Nancy Winter introduced Dan Stevens and Chris D'Amato, award winning blues singers and guitarists who presented their Blues 101 music and educational program.

May 14, 2008 Called to order at 7:02 PM in the Anne Walluk Community Room. Attending was Berton, Eberhard, Mantel, Mazeau, Merriman, German, Winter, Walluk and Library Director Hasskarl. Small and Miller absent. Total attendance was 34 with BLA members listed on attached sheet.

Introduction: President Berton welcomed guests and introduced the BLA Board members. Berton also recognized resigning Board member P. Michael Ragaisis for his dedication and years of service to the Association.

Minutes: Secretary Walluk gave a brief summary of the minutes from last years annual meeting, recommending that members go to the web site to read more detailed minutes. Mazeau moved to accept; seconded by Winter. Minutes were passed.

Election of Board: Len Berton and Jenny Mantel were nominated for another three year term. No nominations from the floor. Eberhard moved to accept, seconded by Mazeau. Motion passed. Board members then voted on officers for another two year term. President: Berton Vice president: Winter Treasurer: Mazeau Secretary: Walluk No nomination from the floor. Motion was passed.

Summary: Nancy Winter summarized the accomplishments of the year highlighted by the two book sales, the fall pie sale and the first annual cookie sale.

Treasurer: Sanford Mazeau reported that the organization made $4,376.96 over budget thanks to the successful membership drive and memorial donations. Walluk moved to accept the 2007 year end report, seconded by Winter. Motion was passed.
The 2008 Budget is $36,150. Mazeau pointed out that our organization has $89,208 in assets. Craig Winter moved to accept and German seconded. Motion was passed.

A program on hiking in Burlington was presented by Paul Rochford, president of the Burlington Land Trust and Dan Casey, Manager of the Lower Tunxis Trail was presented. Refreshments were enjoyed at the conclusion after Q & A from the very interested audience.

May 9, 2007, held in the Anne L. Walluk Community Room. President Len Berton called the "Friends" meeting to order at 7:06pm. and introduced board members Elaine Eberhard, Jenny Mantel, treasurer Sandy Mazeau, Pat Miller, Mike Ragaisis, Pat Small and vice-president Nancy Winter, and Library Director Marie Spratlin Hasskarl, . He commented that newly elected Secretary Anne Walluk had to miss her first annual meeting in over 20 years because she was in Denver visiting her new baby granddaughter, and that Honorary Board member Bob Merriman was unable to attend. Fourteen members of the general public were also present.

Approval of 2006 Minutes - The motion was made by Pat Small to accept last year's minutes; Pat Miller seconded. Unanimous. (First time these were not read aloud; posted on our web-site instead.)

Re-election of Board Members to 3-yr. Terms - Nancy Winter moved to re-elect both Elaine Eberhard and Pat Miller. Jenny Mantel seconded. All in favor.

Accomplishments - Nancy Winter gave brief highlights of the past year: our first ever experience marching as the BPL Book Cart Brigade in the Bicentennial parade last Sept.; our support of children's programs (Bubbles Demo noted); our major fund raisers, the fall & spring book sales & our traditional fall pie sale raised $6411. She thanked all the dedicated, hard-working volunteers who make this possible, and noted that names of all pie bakers appear on our web-site.

Treasurer's Report - Sandy Mazeau handed out detailed budget reports for 2006 & 2007. In 2006 our expenses totalled $27,680.
We provided as much money for our library as the town budget provided. Concern that the actual number of donors went down, although contributions were up. We had great income from our book sales and we had many designated contributions. "A good year! We spent everything we wanted to spend and still had funds left over! ." A motion was made by Elaine Eberhard to accept the 2006 budget. Seconded by Pat Small. Approved by all.
Sandy Mazeau presented the 2007 budget:
$36,150, very aggressive, but do-able. For example: at this time last year we had 100 donors; so far this year we have 140. A motion to approve our 2007 budget was made by Pat Miller and seconded by Elaine Eberhard. All in favor. (See 2 attachments.)

Solicit Memberships/Donations - Len Berton encouraged the audience to pick up donation envelopes and consider adding their names to our email and mailing address list.

President Len Berton adjourned the meeting at 7:20pm to introduce our speaker for the evening, Walt Landgraf, who presented an interesting, entertaining slide show, "Parks & Forests of NW CT."

May 17, 2006. The meeting was called to order at 7:05 pm by President Len Berton. In attendance were Sanford Mazeau, Pat Miller, Craig & Nancy Winter. Pat Small, Anne Walluk, Jenny Mantel, Carol Troiani, Terry Foley, Carmen and Bob Merriman, Mike Ragaisis, Lauretta Schulz, Carl and Mary Rose Fiore, and Gjyl Mustafa-Kozlu.

Berton read the minutes of the 2005 annual meeting. A motion was made to approve the minutes by Walluk and seconded by Miller. The motion was passed.

Miller made a motion to re-elect board members Pat Small, Nancy Winter, Sandy Mazeau and Anne Walluk to new 3-year terms. Craig Winter seconded and the motion was passed.

Berton presented a slate of officers and the following were elected by the Board to new 2-year terms. President- Len Berton, Vice President – Nancy Winter, Secretary – Gjyl Mustafa-Kozlu, and Treasurer- Sandy Mazeau. The motion was made by Pat Small and seconded by Mike Ragaisis. The officers were approved.

Library Director Anne Walluk recognized the hard work of dedicated volunteers: Jenny Mantel, Alice Taricani, Trudy Coleman, Delores Ravenscroft, Pat and Tom Small, and Steve Romanzi. She also thanked the Association for the annual donation of computers, museum passes, audio books, downloadable technology, landscaping, local history room support and the new LCD projector.

Mazeau reported on the successful 2005 year. The Association had 242 members last year. Winter made a motion to approve the 2005 Treasurer’s report, Berton seconded. The motion was passed. Mazeau presented the 2006 budget at $27,680, including $1380 (to date) designated funds donated in memory of Association member and Burlington resident Paul Peterson. Kozlu made a motion to approve the budget. It was seconded by Winter and the budget was passed.

Berton added to the list of accomplishments the work recently completed by the joint sessions of the Library Board and the Association Board. A survey on "library services and community needs" is currently being completed by this committee.

Nancy Winter addressed the group with an invitation to join the Association in the Burlington Bicentennial Parade by participating in the Book Cart Drill Team.

The meeting was adjourned at 7:32pm and the group joined an audience of 85 plus waiting to hear speaker Dan Deluca, talk about the historic Leatherman.

May 11, 2005: called to order by President Berton at 7:00 p.m. Please see enclosed sign up sheet for attendees.

Association Board of Directors: Berton and Ragaisis were re-elected for 3-year terms.

Secretary's Report: Anne Walluk read the minutes from the 2004 annual meeting. Dale Sheehan made a motion to approve.

Treasurer's Report: Sanford Mazeau gave an overview of the 2004 final income and spending, and the 2005 proposed Budget. He explained that for the 2004 budget year, the Association met its financial targets. There was an increase in private contributions There was no deficit spending and all goals were reached. A town-wide notice was sent out to solicit contributions, and a second notice sent out later to those who had donated before. Contributions to designated areas are doing well. In the town survey completed a while back, the library was the most popular destination for Burlington residents. Terry Foley moved that the the 2004 final results be accepted, Kim Robinson seconded, and the motion was approved. A motion was made by Dale Sheehan for the acceptance of the 2005 Budget; Mike Ragaisis seconded, and the motion was approved.

Librarian's Report: Anne Walluk spoke about Kathy Smith and her tenure at Burlington Library. Anne said Kathy was a great asset to the libray and "Thanks for general support and contributions". Congratulations to Kathy Smith for her retirement to the Berkshires.

Introduction of Officers and overview of activities and accomplishments since the last Annual Meeting: President Len Berton introduced the board members: Kim Robinson, Gjyl Mustafa-Kozlu, Nancy Winter, Sandy Mazeau, Anne Walluk and Mike Ragaisis.

* Nine generous donors joined the Life Member plaque.
* Sonny and Perley performed.
* Performance of Celtic music.
* Parker Trust funded the music center.
* 30 members for the Birthday Club.
* Donated funds for 3 computers.
* $4700.00 raised in used book sales and bake sales.
* $2,000.00 spent on cd's and books.
* $1,600.00 spent on mulching and landscaping.
* $6,000.00 spent on books for the history room.
* Museum passes.
* Website has had two visits daily for two years.
* Funding for books decreased due to other priorities.

The 39th Annual Meeting of the Burlington Library Association was held in the Burlington Library Community Room. The meeting was called to order at 8:54 PM. Previous to the meeting the group was entertained by a slide presentation by Dr. Larry Carlton, historian from the Collinsville Historical Museum.

A motion was made by Pat Miller to accept the minutes from the Annual Meeting of 2003 with corrections. Kim Robinson seconded. Approved.

Treasurer Sandy Mazeau distributed handouts illustrating the income/expense report for 2003 and the proposed budget for 2004. He also distributed a "fund accounting" sheet to illustrate the financial stability of the Association's investments and accounts. The income for 2003 was $24,868 and the expenses were $14,278.08. The budget proposal for 2004 was $20,600 that included a 100% increase in the amount spent on books and materials. There is also a small increase in the landscaping budget and the addition of a line for the Local History Room. Robinson moved that we approve the 2003 Actual Budget as presented. Miller seconded. Approved. Rubino moved that we accept the 2004 Budget at presented. Schulz seconded. Approved. Schulz moved that we give the Board the authority to spend any so-called " designated contributions" when the expenditure meets the conditions of the designated contribution and also meets the goals and objectives of the Library Association. Rubino seconded. Approved.

Kathleen Smith moved that the terms of Dawn Markelon and Pat Miller be renewed until 2007. Rubino seconded. Approved.

Miller moved that the following slate of officers be approved. Schulz seconded. Approved.
President -- Len Berton, Vice President - Kim Robinson, Treasurer -- Sandy Mazeau, Secretary -- Anne Walluk

New Business: Walluk asked that the organization start thinking of ideas for the Library's 10th anniversary that comes up in October 2004.

A June meeting will be held at 7:30 in the Library Community Room to discuss ideas for an October celebration.

Attendance (at the business meeting)
Betsy Franciscelli, Kathy Smith, Terry Foley, Ann Mazeau, M.R. Fiore, Carl Fiore, Len Berton, Bob Merriman, Mike Ragaisis, Barb Schulz, Anne Walluk, Sandy Mazeau, Pat Small, Pat Miller, Dyrinda Cole & her mom, Eileen Rubino, Kim Robinson

Burlington Library Association

Annual Meeting Minutes